Frequently Asked Questions

WEB SITE OVERVIEW

The web site of BWS is connected to four cargo locations of BWS (IAD) namely Chennai and Mumbai.
This web site has been established with the following functionalities:
1. Consignment related document entry
2. Consignment status
3. Pre-Deposit Account Status
4. Charges Calculator
5. Payment transactions through PDA & Bank
6. Cargo Procedures
7. Search

Feature access is bifurcated based on the type of User access:

1. Registered Access
2. Non-Registered Access
Non Registered Users are not restricted from functionalities pertaining to Consignment Status, Charges Calculation Estimate Sheet and Cargo Procedures. Same features are available for registered users. In addition, Registered Users enjoy the privilege of accessing functionalities related to Printing of Charge related Documents, Payment transactions and Pre-Deposit account related statements.
Registration is mandatory for Message Exchange activities also.

Registration Process:

User has to fill up the physical registration form and submit to BWS. BWS would ascertain the correctness of the details submitted. Users are requested to fill valid E-Mail address and Phone Number(s) in Registration form to enable BWS to perform further communications regarding User ID and Password allocation. Users are requested to immediately change the password(s) assigned by BWS.

How to LOGIN?

A. User may select the LOCATION of the Cargo, type USER ID and PASSWORD followed by a click on LOGIN button.

How to change Password(s)?

Change User Password

User may type the OLD PASSWORD, NEW PASSWORD and RETYPE NEW PASSWORD and click on SUBMIT button. Once submitted and found to be valid, New Password is assigned for the corresponding User ID.

Change PDA Password

User may type the PDA USER ID, OLD PDA PASSWORD, NEW PDA PASSWORD and RETYPE NEW PDA PASSWORD and click on SUBMIT button. Once submitted and found to be valid, New Password is assigned for the corresponding PDA User ID.

What are the list of Documents, which may be keyed in through this web site ?

Export – AWB Details

Exporters / CHA will use this functionality to send AWB Details to BWS. User will enter the following details:

• - AWB Number (As in Airway Bill Copy)
• - Commodity Type (For commodity type awareness, click on Click Here to populate the various commodity types / category listing
• - Number of Packages (As in Airway Bill Copy)
• - Gross Weight (As in Airway Bill Copy)
• - Chargeable Weight (As in Airway Bill Copy)
• - Origin (As in Airway Bill Copy)
• - Destination (As in Airway Bill Copy)
• Click on SUBMIT button to send the information to BWS.

Export – TSP Details

Exporters / CHA will use this functionality to send AWB Details to BWS. User will enter the following details:

• - AWB Number
• - CHA Code
• - IATA Code
• - Shipping Bill Number as in Shipping bill document
• - Number of Packages as in Shipping bill document
• - Gross Weight as in Shipping bill document

BWS-WEB-EDI SOFTWARE AWARENESS HANDBOOK

WEB SITE OVERVIEW:

The web site of BWS is connected to four cargo locations of BWS (IAD) namely Delhi Chennai and Mumbai.

This web site has been established with the following functionalities:

1. Consignment related document entry
2. Consignment status
3. Pre-Deposit Account Status
4. Charges Calculator
5. Payment transactions through PDA & Bank
6. Cargo Procedures
7. Search

 

Feature access is bifurcated based on the type of User access:

 

1. Registered Access
2. Non-Registered Access

 

Non Registered Users are not restricted from functionalities pertaining to Consignment Status, Charges Calculation Estimate Sheet and Cargo Procedures. Same features are available for registered users. In addition, Registered Users enjoy the privilege of accessing functionalities related to Printing of Charge related Documents, Payment transactions and Pre-Deposit account related statements.

 

Registration is mandatory for Message Exchange activities also.

 

Registration Process:

 

User has to fill up the physical registration form and submit to BWS. BWS would ascertain the correctness of the details submitted. Users are requested to fill valid E-Mail address and Phone Number(s) in Registration form to enable BWS to perform further communications regarding User ID and Password allocation. Users are requested to immediately change the password(s) assigned by BWS.

1.   How to LOGIN?

 

A.   User may select the LOCATION of the Cargo, type USER ID and PASSWORD followed by a click on LOGIN button.

 

2.   How to change Password(s)?

2.1  Change User Password:

 

User may type the OLD PASSWORD, NEW PASSWORD and RETYPE NEW PASSWORD and click on SUBMIT button. Once submitted and found to be valid, New Password is assigned for the corresponding User ID.

 

2.2   Change PDA Password:

 

User may type the PDA USER ID, OLD PDA PASSWORD, NEW PDA PASSWORD and RETYPE NEW PDA PASSWORD and click on SUBMIT button. Once submitted and found to be valid, New Password is assigned for the corresponding PDA User ID.

 

3.      What are the list of Documents, which may be keyed in through this web site ?

 

3.1   Export – AWB Details:

 

Exporters / CHA will use this functionality to send AWB Details to BWS. User will enter the following details:

 

3.1.1   AWB Number (As in Airway Bill Copy)

3.1.2   Commodity Type (For commodity type awareness, click on Click Here to populate the various commodity types / category listing.

3.1.3   Number of Packages (As in Airway Bill Copy)

3.1.4   Gross Weight (As in Airway Bill Copy)

3.1.5   Chargeable Weight (As in Airway Bill Copy)

3.1.6   Origin (As in Airway Bill Copy)

3.1.7   Destination (As in Airway Bill Copy)

 

Click on SUBMIT button to send the information to BWS.

 

 

3.2   Export – TSP Details:

 

Exporters / CHA will use this functionality to send AWB Details to BWS. User will enter the following details:

 

3.2.1       AWB Number

3.2.2       CHA Code

3.2.3       IATA Code

3.2.4       Shipping Bill Number as in Shipping bill document

3.2.5       Number of Packages as in Shipping bill document

3.2.6       Gross Weight as in Shipping bill document

 

3.3   Export – Display TC:

 

User has to key in either the AWB Number or the TC Number for which the details are to be seen. The document being shown can be printed.

 

3.4   Export – TSP Payment:

 

User has to key in the AWB Number for which AWB Details and TSP Details are already available with BWS. Payment processing can be through any one of the above options:

 

i       PDA

ii      Bank (Internet Banking)

iii     Manual (Payment at Bank extensions of BWS Cargo Complex)

 

In case of PDA, User ID will be prompted to enter correct PDA USER ID and PDA PASSWORD. PDA Balance before and after transactions will be shown to the user.

 

In case of Internet Banking, Control is transferred to the banks’ web site. User has to login to the bank’s web site by supplying the user identification parameters as per bank’s requirements.

 

In case of Manual, User has to go to the respective bank extension counter located at BWS Cargo Complex for making the payment.

 

3.5   Import – Delivery Order Details

 

User will enter Delivery Order Details through this page. User will enter the following details:

 

3.5.1         AWB Number

3.5.2       HAWB Number

3.5.3         Delivery Order Number

3.5.4         Delivery Order Date

3.5.5         IGM Number

3.5.6         IGM Year

3.5.7         Flight Number

3.5.8         Flight Date and Time

3.5.9         Number of Packages

3.5.10       Gross Weight

3.5.11       Consignee Name

3.5.12       Consol Agent Name

 

 

Click on SUBMIT button to send the information to BWS.

 

3.6   Import – Charges Payment:

 

User has to key in the AWB Number and HAWB Number for which details are already available with BWS. Payment processing can be through any one of the above options:

 

i       PDA

ii      Bank (Internet Banking)

iii     Manual (Payment at Bank extensions of BWS Cargo Complex)

 

In case of PDA, User ID will be prompted to enter correct PDA USER ID and PDA PASSWORD. Current PDA Balance will be shown to the user.

 

In case of Internet Banking, Control is transferred to the banks’ web site. User has to login to the bank’s web site by supplying the user identification parameters as per bank’s requirements.

 

In case of Manual, User has to go to the respective bank extension counter located at BWS Cargo Complex for making the payment.

 

3.7   Import – Display BC

 

User has to key in either the AWB Number and HAWB Number or the BC Number for which the details are to be seen. The document being shown can be printed.

 

 

4.   What are Cargo Procedures ?

 

A.   This section depicts the procedures related to cargo operations. It also covers Rate Slab applicable at four locations of BWS.

 

5.   What is Charges Calculator ?

 

A.  This functionality helps the user to plan an estimate regarding charges applicable on a consignment. Calculation is based on user input parameters namely:

 

5.1         Flight Arrival Date

5.2         Customs Access Value

5.3         Proposed Payment Date

5.4         Unit of Weighment

5.5         Commodity Category

5.6         Number of Packages

5.7         Gross Weight

5.8         Chargeable Weight

 

 

Click on SUBMIT button would calculate charges applicable and show the output to the user.

 

 

6.   How to get PDA Statements ?

 

A.  PDA Statements can be availed through the web site. Statement generation is of following 2 categories:

 

i       PDA Status (Shows the Last 5 Credits and Last 10 Debits)

ii      Date Wise Statement (Shows the credits and debits for the date input)

 

7.   How to check the status of the consignment ?

 

A.  This functionality can be used to check the status of import and export consignment. This functionality gives online status of the critical stages that consignment has passed through. 

 

8.   How to end the LOGIN Session ?

 

A.  User can end the Login Session by clicking on LOGOUT button.

 

9.   How to do Email & FTP ?

A.   Any OTP (agency/airline/bank) who wants to send the data using the Email/FTP functionality of the WEB EDI project need to follow the following steps –

 

1. First of all the user needs to enter his Email Id at the time of registration. This Email Id can be changed using the User Interaction Details page of the web site.
2. At the User Interaction Details page, the user needs to set the options to send/receive FTP/Email.
3. The user will be able to use the functionalities only when he has set the correct options for the same. 
4. The FTP password will also be set at User Interaction Details page.

 

1. Create the file with the proper extension and format already provided to all the OTPs.
2. Through the email id registered as above, attach the file with an email and send the same to cargo@airports-ecom.gov.in.

 

FTP Functionality –

 

1. Create the file with the proper extension and format already provided to all the OTPs.
2. In the internet browser type the URL ftp://ftp.airports-ecom.gov.in
3. One login window will open and ask for user’s login and password details.
4. Once the user logs in with his correct password, the user can go in the folder meant for the user. e.g. if the user is an agent (e.g. ABC with location Delhi) then he can browse to AG\ABCDEL folder.
5. In this folder the user will have two sub-folders (In and Out).
6. User will put his files in Out sub-folder. In sub-folder is meant for receiving files sent by BWS.

 

1. The pre-defined formatted files will be processed if the OTP is authorize to send the same i.e. if the user has set the correct options at User Interaction Details page of the web site.
2. OTP can proceed with the other steps required to complete the cycle using web site http://www.airports-ecom.gov.in/

 

 

The files that user will receive from BWS through FTP will be kept in In sub-folder of the folder meant for that partner (ABCDEL in our example case, <partner code for 2-3 characters> + <location code>).